[speedgibson] Speed Gibson: Meetings, Bloody Meetings - Part 3

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Posted by Speed Gibson:
Meetings, Bloody Meetings - Part 3
http://speedgibson.powerblogs.com/posts/1214183157.shtml


   Previously, I [1]set the tables and [2]reworked the agenda for a
   regularly scheduled District 281 School Board meeting. In this final
   installment, I'll put my new agenda to work.
    1. Call to Order and Roll Call
    2. Approval of Agenda and Consent Agenda
       The following are items are considered routine by the Board and
       will be enacted by one motion. There will be no separate
       discussion of any of these items unless a Board member or the
       Superintendent so requests, in which case that item will be
       removed here and appended to the Administration agenda items.
         A. Approval of the June 2, 2008 Board Meeting Minutes
            (Attachment C-1)
         B. Approval of Open Lunch at Robbinsdale Armstrong and
            Robbinsdale Cooper for 2008-2009 (Attachment C-2)
         C. Accept and where required approve Personnel Changes
            (Attachment C-3)
         D. Approve three Contracts for Services totaling $ 31,574.
            (Attachment C-4)
         E. Approve one Change Order, for an additional $ 24, 661
            (Attachment C-4)
         F. Award three construction bids totaling $152,600. (Attachment
            C-5)
         G. Receive Gifts and Deposits totaling $ 46,845.27 (Attachment
            C-6)
         H. Receive Grant of $100,000 (Attachment C-6)
         I. Adoption of the proposed 2008-2009 Hourly Facility Rental
            Rates (Attachment C-7)

   The Chair convenes the meeting to order at 7:02 pm, having granted the
   television crew time to correct a microphone malfunction. The Clerk
   takes the roll, all are present, and the Chair proceeds with item 2.
   The Superintendent announces that the presenter for Administration
   item 6.C, the End of Year Enrollment Report, is ill. He offers to
   present it himself but recommends postponement to the next meeting.
   The Board agrees.
   Looking at attachment C-5, one Board member is puzzled by the
   additional line seemingly rejecting the same bid. Understanding how
   Consent Agendas work, rather than ask for an immediate clarification,
   the member asks for its removal and the Chair reschedules it as new
   Administrative item 6.E.
   After asking for any other changes to either the Agenda or Consent
   Agenda and hearing none, the Chairperson moves their approval with the
   above two changes. It is seconded and passes unanimously.
    3. Presentation
         A. Recognition of Bob Wittman, Executive Director of Community
            Education and Community Relations. (Attachment P-1)
    4. Education
         A. 2008-2012 District Desegregation / Integration Plan. After a
            summary presentation, the Administration seeks Board
            approval. (Attachment E-1)

   The Superintendent motions Bob to sit by him in the Presentation area,
   then reads the resolution he prepared, commending Bob for his ten
   years of service with the District and many professional
   accomplishments. (Watch the video to see the rest!)
   Next, the Superintendent calls two staff members to the Presentation
   area, who present the Desegregation Plan. (This was well done in the
   actual meeting.) After a few questions, the Board adopts it as
   requested.
    5. Business
       The Administration seeks Board approval of the following submitted
       items.
         A. Construction bid awards totaling $152,600. (Attachment B-1)
         B. Adoption of the 2008-2009 General Fund budget, including
            Transportation and Capital. (Attachment B-2)
         C. Adoption of the 2008-2009 Food Service and Community Service
            budgets. (Attachment B-3).
         D. Adoption of the 2008-2009 Building Construction and Debt
            Service budgets. (Attachment B-4).
         E. A resolution to transfer $ 797,972.52 from the Operating
            Capital account to the General Fund. (Attachments B-5, B-6)
         F. Authorization to sell Alternative Facilities Bonds, after a
            short update from the Finance Director. (Attachment B-7)
         G. Designation of the Sun Post weekly newspaper as the Official
            Publication for the Robbinsdale Area Schools for the
            2008-2009 school year. (Attachment B-8)
         H. Appointment of Legal Counsel, Auditors, Financial Advisors,
            Architects, and Engineers for the 2008-2009 fiscal year.
            (Attachment B-9)
       The Administration seeks roll call Board approval of the submitted
       delegations of authority for the 2008-2009 fiscal year.

    A. Resolution designating Depositories for School District Funds.
       (Attachment B-10)
    B. Resolution authorizing payment of specific Statements in advance
       of Board approval. (Attachment B-11)
    C. Resolution designating Brokers for investment of District funds.
       (Attachment B-12)

   Most of this is routine, required at the start of a new fiscal year.
   Note that the individual resolutions for a number of them were
   combined into an attachment. There are a few questions, but the
   various items are otherwise passed quickly.
    6. Administration
         A. Referendum Election â November 2008
            Board decision on calling for an Operating Referendum
            Election on the November 2008 ballot. The Administration
            recommends approval.
         B. Robbinsdale Area Schools Financial Advisory Council
            (Attachment A-1)
            Board decision to adopt the By-Laws that will establish this
            Council.
         C. End of Year Enrollment Report (Attachment A-2)
            Presentation by Dennis Beekman, Executive Director of
            Technology.
         D. Termination of Probationary Teacher (Attachment A-3)
            (Roll call motion required to adopt resolution.)
         E. Removed from Consent Agenda
            Construction bid awards totaling $152,600. (Attachment C-5)

   The third item was postponed to the next meeting when the Agenda was
   approved. The fifth item was added when removed from the Consent
   Agenda. While theoretically a Business item, and the Chair could have
   appended it there, it is still a basically routine item that should
   wait for all of the more important business to complete.
   The amended list of Administrative items are completed.
    7. Board Reports
         A. June 9, 2008 Work Session
         B. West Metro Education Program (WMEP)
         C. Board Rapport
    8. Adjournment

   The reports are heard, the rapport achieved, and the meeting is
   adjourned as the announcements scroll on the television monitors.
   This long exercise was to illustrate the streamlined agenda from part
   two. Though based on an actual agenda, some events were altered to
   illustrate the mechanics.

References

   1. http://speedgibson.powerblogs.com/posts/1214023705.shtml
   2. http://speedgibson.powerblogs.com/posts/1214108364.shtml